What Is The Role Of Barcodes In Inventory Management?

Inventory management is a very important aspect of running any type of business. The problem with inventory management is that it requires a lot of manual work and tracking, which can be time-consuming and prone to human error.

With barcode technology, you can track your inventory efficiently by scanning the barcodes on every item in your storeroom or warehouse. This will allow you to have an accurate record of how much product you have left, where it’s located and when it needs to be reordered. Some companies even use barcodes as labels so they don’t need to write down information about their products manually anymore!

You might be wondering: what else is the role of barcodes in inventory management? If you would like to learn more, feel free to continue reading our article below as we discuss the following points:

  • What are barcodes?
  • How are barcodes read?
  • How do barcodes and barcode scanners contribute to inventory management?
  • How to get started with implementing your own barcode scanning process

What Are Barcodes?

Barcodes are a sequence of lines and curves that represent information including product identity, price, weight or other identifiers for businesses to track inventory more easily than with manual systems. They are often presented as a sequence of bars, usually black stripes on a white background. 

While you may not have realised it before, barcodes are everywhere. You use them to scan the groceries in your trolley and pay for items at checkout counters; they’re on all of our clothing tags as well as physical products such as books or video games.

Role Barcodes In Inventory Management

How Are Barcodes Read?

Barcode scanners are used to read bar code symbols. A barcode scanner is a small, handheld device that can read the information on an item’s barcode so you don’t have to manually type it in or scan each individual product. These devices take images and convert them into data for processing by computers where they match up with known codes from various manufacturers’ specifications sheets which give them meaning such as type of fruit juice being sold, etc.

You will often find these scanners mounted on poles or in the form of hand-held scanners. They can read any type of barcodes whether it be on items in retail stores, warehouses, shipping containers, etc. Bar code scanning technology has evolved over time with newer models being able to scan at higher speeds than their predecessors due to advances in hardware and software design.

How Do Barcodes And Barcode Scanners Contribute To Inventory Management?

Barcodes and barcode scanners have been around for a while now. As a fun fact, barcodes were invented back in the 60’s as a new kind of identification system for items that needed quick but accurate tracking methods. They allowed manufacturers to track their inventory down from production all throughout distribution chains – something which would have been impossible without them!

Today, barcodes and barcode scanners have contributed to inventory management by making it easier for businesses of all sizes to keep track of their products. 

The use of barcoding technology has increased efficiency in the workplace, saving time as well as money on a business’s bottom line. Bar codes are used around every corner from grocery stores that need some way to store large quantities but with limited space; warehouses that need an organised system for managing product storage; manufacturing plants where materials flow through different processes taking shape into finished goods before reaching distribution centres or retail outlets – and they’re not just being used in industrial settings either! Barcodes are a way to automate inventory management and make it more efficient no matter what industry it is used in. 

Role Barcodes In Inventory Management

Additionally, barcodes and barcode scanners allow for easy identification of products at the point-of-sale. This means less time spent on sorting through items in a storeroom than waiting for someone else to do it later. 

Bar codes can also help with locating missing or misplaced items as well as quickly reading an entire shipment when they arrive so that any defective pieces are not sold before being immediately identified. If one person takes something from stock, then there’s no need to worry because when someone else scans what they’re taking out of stock, this will update accordingly!

It can be said that barcodes and barcode scanners are essential to inventory management for various reasons. The benefits of barcode technology such as accuracy, speed, and control are just undeniable!

How To Get Started With Implementing Your Own Barcode Scanning Process 

It can be a daunting task figuring out the logistics of using barcodes to keep track of your inventory. Here are some tips you might find helpful as you get started on this journey:

  • First and foremost, find the right scanner that fits within your budget! There are plenty on offer out there. Take some time looking around before making any decisions. However, if this seems like too much work, then check with local retailers. They may be able to recommend something suitable based on what type of products or inventory you have in store (i.e.: large stores need larger scanners). 
  • Once you find a scanner for you, set up a training schedule with new employees so everyone can learn about specific operating procedures. It is important that whatever process or system that is chosen has an easy way for employees to update their inventories and report shortages, if necessary. This typically means providing them with a tablet or computer which they use during work hours so everything goes smoothly in real-time without interruption. Otherwise, it could cause serious problems down the road when items go missing from shelves because no one was paying attention while updating data.
  • It’s also a good idea to consider whether or not you want inventory updates immediately upon receipt and individual items scanned for the cost. If so, then make sure that there is enough time in advance of receiving goods for setting up software like Microsoft Excel templates which can be used as an alternative system if email servers go down due to power outages. Of course this doesn’t mean that every item should have its own row. Categories might work better depending on what type of business one operates or has employees who do all sorts of tasks when managing their inventories.
Role Barcodes In Inventory Management


We hope this article has helped you understand the role of barcodes in inventory management. Barcodes are one way to quickly and accurately scan items for stock, provide a quick way to check the quantity on hand for items, and ensure that every item has one and it is up-to-date with accurate data.

If you are looking to purchase barcode scanners, ASP Microcomputers are the market leader when it comes to the development of customised and packaged solutions.

This includes Inventory Management, Portable Barcode Readers, Supply Chain Management, Time and Attendance and Asset Tracking to name but a few.

ASP Microcomputers is here to help you run your operations in a smooth and convenient manner by providing you with the right equipment for your company needs.

Contact us so we can sit down and discuss your goals, needs, and business structure. Armed with this information, we can help determine exactly what equipment you need to achieve success.

Please call us today on 03 9578 7600 or 1800 061 642 or leave an inquiry on our contact page.