Selecting the best barcode scanner for your business can be quite a challenge, given the plethora of options available. However, making the right choice is crucial to enhancing productivity, ensuring accurate inventory management, and improving overall operational efficiency.
In this guide, we’ll walk you through everything you need to know to pick the best barcode scanner that meets your business needs.
Understanding Barcode Scanners
Barcode scanners are essential tools for businesses that need to track products, manage inventory, and streamline point-of-sale operations. But with so many types and models out there, how do you know which one is right for you?
What Is a Barcode Scanner?
A barcode scanner is a device that reads barcodes and converts them into readable data for your computer or POS system. It uses a light source, a lens, and a light sensor to capture and interpret the barcode’s pattern. The information is then transmitted to a connected system, which processes and utilises the data.
Why Your Business Needs a Barcode Scanner
Barcode scanners can significantly enhance your business operations. Here are some reasons why investing in a good barcode scanner is a smart move:
- Accuracy: Eliminates human error in data entry.
- Efficiency: Speeds up the checkout process and inventory management.
- Cost Savings: Reduces labour costs and improves productivity.
- Customer Satisfaction: Provides a quicker and smoother transaction experience.
Types of Barcode Scanners
Barcode scanners come in various types, each suited for different business needs. Understanding the differences can help you make an informed decision.
Handheld Barcode Scanners
Handheld barcode scanners are versatile and widely used in retail, warehousing, and manufacturing. They are easy to use and offer high mobility.
- Advantages: Portable, easy to use, affordable.
- Best For: Retail stores, small businesses, warehouses.
Fixed-Mount Barcode Scanners
Fixed-mount scanners are typically used in high-volume environments where items move past the scanner, such as in assembly lines or conveyor belts.
- Advantages: High-speed scanning, hands-free operation.
- Best For: Manufacturing, logistics, and large retail environments.
Mobile Barcode Scanners
Mobile barcode scanners combine the features of traditional barcode scanners with the mobility of mobile devices. They are ideal for businesses that require on-the-go scanning.
- Advantages: Portability, real-time data access, multifunctional.
- Best For: Field service, inventory management, delivery services.
Key Features to Look For
When choosing a barcode scanner, certain features can make a significant difference in performance and usability. Here’s what to keep an eye out for:
Scanning Technology
The two main types of scanning technology are laser and imaging. Laser scanners are great for 1D barcodes, while imaging scanners can handle both 1D and 2D barcodes, including QR codes.
- Laser Scanners: Precise and fast, ideal for 1D barcodes.
- Imaging Scanners: Versatile, can read 1D and 2D barcodes, including those on screens.
Connectivity Options
Barcode scanners come with various connectivity options, including wired (USB), wireless (Bluetooth), and network (Wi-Fi). The choice depends on your business environment and mobility needs.
- Wired: Reliable, no need for battery charging.
- Wireless: Offers flexibility and mobility.
- Network: Ideal for large environments requiring real-time data access.
Durability and Build Quality
Depending on your business environment, durability can be a crucial factor. Look for scanners that are built to withstand drops, dust, and moisture, especially if used in rugged conditions.
- Standard: Suitable for retail and office use.
- Rugged: Built for industrial and harsh environments.
Reviews of the Best Barcode Scanners
To help you choose, we’ve reviewed some of the top barcode scanners available on the market. Here are our picks:
Zebra DS2208
The Zebra DS2208 is a highly versatile 1D/2D handheld scanner. It’s known for its durability, ease of use, and fast scanning speed.
- Pros: Durable, versatile, fast.
- Cons: Slightly more expensive.
Honeywell Voyager 1250g
This is a reliable and cost-effective laser scanner. It’s ideal for businesses looking for an efficient solution without breaking the bank.
- Pros: Affordable, reliable, easy to set up.
- Cons: Limited to 1D barcodes.
Datalogic Gryphon I GD4500
A top-tier imager that offers high performance and flexibility. It’s perfect for those needing to scan various barcode types, including those on screens.
- Pros: Versatile, excellent performance, ergonomic design.
- Cons: Higher price point.
FAQs about Barcode Scanners
How does a barcode scanner work?
A barcode scanner works by emitting a light source that illuminates the barcode. The scanner then captures the reflected light through a sensor. This sensor converts the light into an electrical signal, which is then decoded into data by the scanner’s onboard computer. This data is subsequently sent to a connected device, such as a computer or POS system, for processing.
How to use a barcode scanner?
Using a barcode scanner is straightforward:
- Connect the Scanner: Attach the scanner to your computer or POS system using the appropriate cable or wireless connection.
- Position the Scanner: Hold the scanner a few inches away from the barcode.
- Activate the Scanner: Press the trigger or button to emit the scanning light.
- Scan the Barcode: Move the light across the barcode until you hear a beep or see a confirmation light indicating a successful scan.
- Verify the Data: Check the connected device to ensure the data has been accurately captured and recorded.
Are your barcode scanners compatible with my point of sale system?
Most barcode scanners are designed to be highly compatible with various POS systems. It’s essential to check the specifications and ensure the scanner supports the same connectivity options (USB, Bluetooth, etc.) as your POS system. Additionally, many scanners come with plug-and-play functionality, making them easy to integrate without the need for additional software.
Can barcode scanners read QR codes?
Yes, many modern barcode scanners, especially 2D imaging scanners, can read QR codes. These scanners use advanced imaging technology to capture and decode both 1D and 2D barcodes, making them versatile tools for businesses that utilise a variety of barcode types.
Can your barcode scanners scan barcodes of different sizes and materials?
Our barcode scanners are designed to read barcodes of various sizes and materials, including those printed on paper, plastic, and even metal surfaces. Advanced scanners can handle small, dense barcodes as well as larger, more straightforward ones. They can also read barcodes on reflective surfaces or under plastic covers, making them highly adaptable to different business needs.
Should I buy a wired or wireless barcode scanner?
The choice between wired and wireless barcode scanners depends on your specific needs:
- Wired Scanners: These are ideal for stationary setups where the scanner remains close to the computer or POS system. They offer constant power supply and data connection, eliminating the need for battery management.
- Wireless Scanners: These are perfect for environments where mobility is crucial, such as warehouses or retail stores with large floor spaces. They offer flexibility but require regular charging.
Consider your operational environment and the mobility requirements of your staff when making your decision.
Can any barcodes be scanned?
While most barcodes can be scanned, the type of scanner you choose determines its compatibility with various barcode formats. Standard 1D barcode scanners are limited to linear barcodes, whereas 2D imaging scanners can read a wider range, including QR codes, Data Matrix codes, and more complex barcode types.
What are the different types of barcode scanners?
Barcode scanners come in several types, each suited to different applications:
- Laser Scanners: Ideal for 1D barcodes, offering fast and accurate reading.
- Imaging Scanners: Can read both 1D and 2D barcodes, including those on screens.
- CCD Scanners: Use light sensors to capture barcodes, suitable for close-range scanning.
- Pen-Type Scanners: Require swiping across the barcode and are less common in modern applications.
- Omnidirectional Scanners: Use multiple scanning lines to read barcodes from various angles, enhancing speed and accuracy in high-volume environments.
Can a barcode be scanned from a phone screen?
Yes, many modern barcode scanners, especially 2D imaging scanners, can scan barcodes displayed on phone screens. This capability is particularly useful for mobile tickets, digital coupons, and other applications where barcodes are presented electronically rather than printed.
Upgrade Your Barcode Scanners with ASP
Ready to enhance your business operations with the best barcode scanner? At ASP Microcomputers, we offer a wide range of barcode scanners tailored to meet your specific needs. Visit ASP Microcomputers today to find the perfect scanner for your business and take your efficiency to the next level!
Please call us today on 03 9007 2678 or 1800 431 539 or leave an enquiry.
